Skip to main content

LAS Information Technology

College of Liberal Arts and Sciences

Scheduling Meetings in Outlook 2016 for Mac OS

In Outlook, at the bottom left corner, click Calendar.​

In your calendar screen, at the top left corner, click Meeting.

 

If the meeting is to take place in the office of the invitee, the location can be specified in the Location field.

In your Meeting screen, at the top left corner, click Scheduling.

Click on the Add New Field to add Recipient(s). Located at the middle left corner, type the name in the Last name, First name format. Select the recipient(s) from the search result and their calendar will pop up against their name.

To reserve a neutral meeting location (conference room): In the Room section below Attendees, use the Add Room option. Search the room by typing in the Building Name, for instance Hach, to see all the rooms in Hach Hall. Select the room, and the schedule of the room will populate next to the invitee & recipient(s) schedule.

After adding all the recipients and rooms, their calendar schedule will be displayed against their respective names and an available slot can be selected. Note: To delete the added Recipients or Rooms, select the item and press delete on your keyboard.

Another way to add recipient(s) & rooms is by clicking the plus sign of Add New in both the sections. Note that Rooms added this way will show under All Attendees section and not under rooms.

Then click on Appointment, at the top left corner. This will create a meeting invite email, with all the recipients, Location and Duration added. Give a subject line and a Meeting Invite Body and send out the invite.

The recipient(s) has the option to accept, decline or reschedule. Once accepted, it will automatically be updated in the respective schedules.